It’s time to start filtering Pivot Table data. I believe I was able to cover all the main pivot table VBA functionalities in this article, but there is so much you can do with pivot tables! A pivot table is an easy way to filter data accordingly. Watch the steps in this short video, and the written instructions are below the video. Next, it creates a new sheet with the default name. Press Filter button; The table column below is instantly filtered. If we didn’t exit the loop, the pivot item would be overridden by the next item in the array and the visibility would be set to False. At the beginning of the code, we have to clear all filters and enable the ability to choose multiple page items. We can use a simple macro to set the filter in the pivot table for the latest date in the source data table. The myPivotTableStart variable determines where the Pivot Table starts. As you can see, the Select Multiple Items checkbox is selected, and both values (and only them) from the table are checked (Visible = True). Now, you have to switch this code in “FilterMultipleArray”: Transposing this range converts 2d array to 1d array. Just be sure that these items are in one column, and there are no empty cells anywhere. The following code inserts Pivot Table elements into fields: At the beginning of the code, there is a Pivot Table assignment to the myPivotTable variable. If both values match, the code makes the pivot item visible and exits the loop (Exit Do) because we know that this value exists. Step 5. This worksheet contains the pivot table the ultimate slicer is built upon. This is how the code looks like: Now, instead of New York, we have filters or California. Recently I had an issue, there were two tables which were disconnected and I needed the first pivot table to be refreshed off the output of the second pivot table when these were using different data sources. Member Since: March 13, 2018. It is a more intuitive method in my opinion of showing a total than by clicking all the buttons but others may feel differently. The “State” field is added as a Pivot Table filter. Excel then loops through the next Pivot Table and next worksheet until all have been changed and the procedure ends. This is a guide to Pivot Table Filter in Excel. Have questions or feedback about Office VBA or this documentation? 4) The value you want to filter the pivot table is placed in cell H6. Filters in Pivot tables are not similar like filters in the tables or data we use, in pivot table filters we have two methods to use filters, one is by right click on the pivot table and we will find the filter option for the pivot table filter, another method is by using the filter options provided in the pivot table fields. Excel Pivot Tables: Summary Functions, Custom Calculations & Value Field Settings, using VBA. You can filter by a particular date range, for example: by this week, next month, next quarter, next year, last year, year to date and the list goes on and on. Firstly, it seemed to work but after some time, the pivot table shows records that are not meeting the filter criteria. Now, “City” is after “Name”, but it’s important to have “City” as the first position. TheSmallman.com - Making your small systems hum... © Copyright 2013-2021 theSmallman.com All Rights Reserved. 10. The following is what ALL looks like: There is a new disconnected list on the LIST Sheet and this will be used for the slicer to control the output sheet. Offline. There are codes of three states: New York, California, and Arizona. This code will restrict the filter to display only people and cities that are located in the state of New York. Test you macro!!! I added one next to the table. Kyle Jacobs. expression A variable that represents a PivotTable object. Code becomes more complicated when we start to deal with multiple elements. How it works. Creating a slicer off the raw data (not the above) looks as follows. Let’s look at these filters one by one: Report Filter: This filter allows you to drill down into a subset of the overall dataset. Here is a demo of the types of filters available in a Pivot Table. Indicates the currently active filter in the specified PivotTable. VBA Pivot Table helps you to summarize reports from a large data set. PowerPivot itself cannot be automated with VBA. Problem with multiple criteria in Label Filter of Pivot Table. Value Filters. You have to add a filter value inside a cell. Change Pivot Table Report Filters With VBA With Report Filters at the top of your pivot table, you can select specific items from a field, and narrow the scope of your report. December 29, 2020, Excel Dashboard Example Types of Filters in a Pivot Table. The Calc column depicts the type of calculation and there is a Serial number for each. any suggestions on cycling through the different pivot tables as well as the each individual items? For filtering of Pivot Table I simply apply VBA Send Keys: 1) Filter ‘Keep only selected items’ SendKeys “+{F10}tk~” 2) Filter ‘Hide selected items’ SendKeys “+{F10}th~” It works fine for filtering of normal labels and for grouped ones as well I have sent full VBA procedure to you by mail May 19, 2020, Transfer Data Between Arrays with VBA Band in Rows and CTC in Values. At the end of the procedure, a pivot table name “PivotTable1” will be created from this cache. Now the database won’t have a field called ALL and this is important as I don’t want the user to click all the buttons (or unfilter everything) in order to show the TOTAL for all positions. Later in the code, there are two loops: For and Do While. Solution #1: VBA Macro to Filter a Pivot Table for a Specific Date or Period. As the two lists are from different datasets a little VBA code is needed. If the cell value is empty, no filter is applied. This step sets the Pivot Table field we going to use as Sales person and sets the value of the Pivot Filter to Julie in this example. Excel Pivot Tables Grouping: Group Items, Group Data and Group Date Values, using VBA. VB Script; Microsoft Excel; Visual Basic Classic; 8 Comments. There is a way to use a range of cells as a source for filter items. April 23, 2020. I don’t know to do for put a double selection on pivot table I apply the filter CDL so and more use another filter from other CELL where I put the value of the YEAR example 2011. 1) “ Sheet1 ” is the name of the worksheet. In this case, it’s cell A1. Excel Pivot Tables: Sort Fields, Values & Dates, use Custom Lists, with VBA. Last Modified: 2012-05-11. In the pivot table shown below, the order date field has been grouped , and Quarters and Months are in the Report Filter … The problem is, if you try to set all visible elements to False, Excel will return an error. Using VLOOKUP, check if the data matches one of the filter values. Consider this Data & a Pivot Table! This assures us that there is at least one element, otherwise, it would set all values to false and therefore return an error. 3) The filtering field in the pivot table is called " Category ". You can use arrays or ranges. Refresh Excel Pivot Table and Cache of PivotTable, using VBA. In Excel 2000 and above, before creating a pivot table you need to create a pivot cache to define the data source. Archived Forums > Excel for Developers. The first is the name of the worksheet code name. November 7, 2020, Change Pivot Table Filter From Cell Excel VBA Multi select values in pivot page filter. If all items are selected then that is the TOTAL - however if I want ta consolidation button for ALL I have to change it up a bit. Excel Pivot Tables: Sort Fields, Values & Dates, use Custom Lists, with VBA. One of the advantages of summarizing your data in a pivot table is that you can filter the results, to focus on specific items. expression.ActiveFilters. Pivot Tables are a key tool for many Excel users to analyze data. Download the example file cntrygrl asked on 2011-04-21. However, it also filters a column in the Excel table on which the pivot table is based. The last line before the end is xlHiddenField. Values that are not in the list are unchecked (Visible = False). 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